Privacy policy

Icelandic Film School Privacy Policy

Icelandic Film School is committed to respecting your privacy and protecting your personal information

Icelandic Film School emphasizes that the handling of your personal information is done in a safe and secure manner. We will be transparent about the information we are collecting and what we will do with it. In summary, here is how Icelandic Film School processes your personal information:

  • Icelandic Film School will provide you with details about the information we are gathering and what we will do with it.
  • Icelandic Film School will put in place measures and use methods to keep your information secure and protected.
  • Icelandic Film School will make sure your data protection rights are respected and to give you more control over your own information.
  • Icelandic Film School will use the information you give us for the purposes described in our Privacy Policy. These purposes include evaluating your application for a grant and issuing your grant if accepted.
  • Icelandic Film School will not send you any marketing material. However, we may send you important updates and information relevant to your grant application or previous correspondence with us.

Below, you can read our Privacy Policy in more detail. Reading the Privacy Policy will give you a better understanding of how your personal information is used, what types of information we collect, how it is collected, what purposes it will be used for and who it may be shared with.

Please keep in mind that the summary above, and the Privacy Policy below, are not contractual and do therefore not form part of your contract with us, without prejudice to your rights under applicable laws.

Privacy Policy

  1. Where Icelandic Film School processes your personal information under this Privacy Policy, it is considered to be the “data controller” of your personal information under European Union and Icelandic data protection law. Our address is as follows:

    Icelandic Film School
    Suðurlandsbraut 18
    105 Reykjavík

    Icelandic Film School has appointed a Data Protection Officer,r, whom you can reach by e-mailing  xx or writing to the above address.

    Whenever you apply for a grant through Icelandic Film School, but some parts of the application process involve separate research centres or partners directly involved in the process, then those additional research centres or partners will be considered separate “data controllers” under European Union data protection law. In that case, Icelandic Film School and any other research centres will be joint controllers of your personal information.

  2. The Privacy Policy of Icelandic Film School applies when we collect, use or otherwise process your personal information when you apply.. Additionally, the Privacy Policy applies when you contact us directly or through a third party in relation to any of our services.

    Where we reference that others are data controllers in the sections 'Controller of Personal Information' and 'Who do we share your personal information with?' you should consult their privacy policies for further information.

    For further information on the applicability of privacy policies, such as when there are additional “data controllers” as described in the section “Details about the data controller of your personal information” or when we share your personal information, as described in the section “In which cases and with whom do we share your personal information?” we advise that you refer to their privacy policies for additional details.

    Additional Terms and Conditions or policies may apply if your application is accepted. Please refer to the relevant funding scheme to see whether any such Terms and Conditions or policies apply.

  3. Whenever information provides details which identify your person or could be used for the same purpose, it is considered to be personal information. An example might be your name, your contact details, your national ID, or your work or study details. Details on how you use our websites may also be personal information.

  4. Whenever you apply, contact us via e-mail or give us a call, we collect your personal information. The same applies when these services are provided by third parties or agents acting on behalf of Icelandic Film School. Please be aware that if you do not wish to provide us with personal data which is necessary for the evaluation of your grant application or which we have a legal obligation to process, we may not be able to evaluate your application or provide you with the grant you have applied for.

    Furthermore, we may receive your personal information from third parties, such as:

    When a separate centre transfers your information to us.

    When our staff is contracted by the original recipient of your application to participate in the evaluation of your application.

    To see which types of personal information Icelandic Film School processes about you, please see the section “What types of personal information do we process?”

  5. In some cases, Icelandic FIlm School may process your personal information which is considered to be sensitive. Specific categories of personal information, such as on religion, health or ethnicity require additional safeguards under European Union and Icelandic data protection law. These categories are referred to as “sensitive personal data”. Icelandic Film School will only process these categories of data in specific circumstances.

    Following are examples where we may process “sensitive personal data”:

    Applicants who have disabilities may, in certain cases, be eligible for special or additional grants. In order for Icelandic Film School to evaluate applications for such additional grants, applicants will need to provide information about their disabilities.

    Some grant applications involve artistic or cultural programmes, where the application progress may involve writing essays or descriptions about works of art or literature. In some cases, applications may be suggestive or explicit about an applicant's religious or political beliefs. If an applicant provides Rannís with such details, they will need to be processed as part of the application process.

  6. For web forms where users can submit information we are using an automated spam prevention system, ReCAPTCHA from Google. Users might be asked to solve tasks that are difficult for an automated process to solve.
    ReCAPTCHA collects data about the browser and browser usage and analyses it to detect whether a form submission comes from a real person or a program. Strictly speaking this functionality falls under the definitions of privacy laws. However, the data sent to Google is anonymous and does not contain any information being submitted by the user.
    This type of spam prevention has proven to be necessary for the form functionality on this website. Any user not willing to undergo the data collection of ReCAPTCHA is encouraged to send us the applicable data in an email instead.

  7. In some cases, we may process your personal information when you have provided your consent for us to do so.

    Whenever we process personal information based on your consent, you may withdraw your consent at any time. To do so, please contact Icelandic Film School by sending an e-mail to, call us at +354 444 3300 or write to us at:

    Icelandic Film School
    Suðurlandsbraut 18
    108 Reykjavík

  8. Your personal information will be kept as long as it is needed for the purpose it is being processed. For example, we will need to retain information related to your application for as long as it is needed to evaluate and pay your grant after that so that we can respond to claims, inquiries, disputes or questions about the grant.

    Rannís actively reviews personal information so that it is not retained longer than there is a legal basis for it being processed. In some cases, it may be anonymized and in other cases, deleted.

  9. As a public institution operating within the fields of science, education, research, innovation, culture and arts, Icelandic Film School has partners located in countries around the world. Icelandic Film School may therefore transfer and store your personal information in countries outside the European Economic Area. Icelandic Film School may share your information with third parties in countries located outside the European Economic Area in order to provide you with services you have requested or for other legitimate reasons.

    Please be aware that this means that your personal information may be transferred to third parties which are located in countries where may have fewer legal rights than provided by your local laws.

  10. According to European Union and Icelandic data protection laws, certain requirements need to be fulfilled when your personal data is transferred to a country outside the European Economic Area. The purpose of these requirements is to make sure your personal information is adequately protected, even when being transferred outside the European Economic Area.

    When Icelandic FIlm School transfers your personal information to a third country, one of the following will apply:

    The transfer is made to a country deemed to provide adequate protection of personal information according to a decision by the European Commission. When data is transferred to the US, transfers may be based on the EU-US Privacy Shield.

    The recipient of the personal information has approved binding corporate rules which provide an adequate level of protection for your personal information.

    Icelandic FIlm School and the recipient of your personal information have made contracts regarding the transfer of data using standard contractual clauses which the European Commission has decided provide an adequate level of protection for your personal information.

    The recipient of the personal information has approved Codes of Conduct which satisfy the requirements of European Union and Icelandic data protection law.

    The recipient of the personal information has obtained certification issued by an accredited certification body according to European Union and Icelandic data protection laws.

  11. Under European Union and Icelandic privacy law, you may request a copy of your personal information if it is processed by Rannís. You do not need to pay a fee for this request, unless it is manifestly unfounded or excessive. Rannís will make every effort to respond to your request within 30 days of it being received.

    Your request must be in writing and must contain the following information:

    Your name and postal address.

    Details of your request.

    Any details which may help us locate the information which is the subject of your request, for example:

    Details of an application or correspondence which may be related to the personal information.

    Your e-mail address, telephone number or other contact details.

     Additionally, we require you to provide:

    A copy of a government issued ID, such as your passport or driving licence. This is necessary so that we can verify who is making the request.

    Your signature and the date of the request.

    If you are applying on behalf of another person then signed authority from the individual is required.

    Please send your request to:

    Icelandic Film School
    Suðurlandsbraut 18
    108 Reykjavík

    You also have a right to lodge a complaint with The Icelandic Data Protection Authority. A complaint can be made by writing to:

    The Icelandic Data Protection Authority
    Rauðarárstígur 10
    105 Reykjavík